travel policy.

Effective Date: [06-20-2025]

This Travel Policy outlines the terms and conditions related to travel for any services provided by Redline Visuals LLC, including photography, videography, and drone operations.

1. Local Travel (Savannah, GA Area)

  • Travel within a 25-mile radius of downtown Savannah, Georgia is included at no additional cost for all bookings.

  • Locations beyond the 25-mile radius may incur a mileage fee based on current IRS standard mileage rates or a flat fee as noted in your quote.

2. Out-of-State & Long-Distance Travel

If your project location requires travel outside the state of Georgia or exceeds a round-trip drive of 100 miles, the following conditions apply:

  • Travel Expenses: All travel-related costs must be covered by the client, including but not limited to:

    • Flights or ground transportation

    • Baggage and equipment transport fees

    • Hotel accommodations

    • Meals/per diem

    • Car rentals, fuel, tolls, parking, etc.

  • Booking & Coordination:
    Clients may either:

    • Prepay for agreed travel costs included in the final quote, or

    • Directly book and coordinate flights, hotels, and other required accommodations in advance.

  • Minimum Booking Requirements:
    For travel requiring overnight stay, a minimum service booking amount may apply. This will be discussed and agreed upon before confirmation.

3. Delays & Rescheduling Due to Travel

  • Weather or Transport Delays: If travel disruptions prevent the scheduled shoot (e.g., flight delays, weather), we will work with the client to reschedule at the earliest possible time.

  • Client-Caused Delays: If the client cancels or reschedules a shoot after travel arrangements have been made, the client remains responsible for 100% of incurred travel costs and any applicable rescheduling fees.

4. Drone-Specific Travel Notes

  • Drone usage outside Georgia may require state-specific FAA airspace clearances or location permits.

  • Any fees or applications required for drone operation in special zones or restricted areas will be added to the client’s invoice.

5. International Travel (If Applicable)

For projects requiring international travel, all standard travel terms apply, plus:

  • Necessary visas or permits must be handled in advance.

  • Additional insurance or security coverage (if required by the location) will be the client’s responsibility.

Summary

All travel outside local coverage must be fully compensated by the client and confirmed prior to the scheduled shoot. Travel-related terms will always be clearly itemized in your quote or invoice before booking.

Business Name: Redline Visuals LLC
Owner: Jacob Mercer
Location: Savannah, Georgia
Email: jacob@redline-visuals.com
Website: redline-visuals.com